Thursday, 9 June 2022

OPERATIONS ADMINISTRATOR

 

Closing Date2022/06/13
Reference NumberTSE220603-10
Job TitleOperations Administrator
Business Unit / DivisionTsebo Cleaning and Hygiene Solutions
Job Type ClassificationPermanent
Location - Town / CityMorningside
Location - ProvinceKwaZulu-Natal
Location - CountrySouth Africa
About Us

We are currently looking for an Operations Administrator to handle clerical and administrative duties in an office. To monitor and maintain office equipment, inventory suppliers and order replacements.

As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimize their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimize our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity. Tsebo Cleaning Solutions a division of Tsebo Solutions Group is now the third largest cleaning provider in South Africa with over 150 contracts across the country and a staff compliment of over 12,000 cleaning professionals. We provide hospital-level cleaning services, no matter the environment – a heritage that translates into a service ethos and cleaning standards of the very highest quality

Duties & Responsibilities
  • Placing monthly, weekly and daily orders on D365 / manual for stock required at office. Information supplied by Warehouse Administrator
  • Follow up on all orders placed with suppliers – report back to management on short stock and/or back orders.
  • Checking OrderWise for client orders and processing paperwork for delivery and completing confirmations on site.
  • Placing direct orders with suppliers for larger client orders and following up with deliveries and getting Proof of Deliveries back for invoicing.
  • Processing paperwork for all orders – monthly contractual orders, ad hoc orders, installations – daily basis
  • Completion of all quote requests to clients.
  • Manage all delivery schedules, paperwork and make sure all orders are delivered in FULL.
  • Collate all paperwork and send off to Bookkeeper for invoicing immediately – DAN, PO/Order Number and quote.
  • Maintain complete filing – contracts, service slips, delivery notes.
  • Checking of service slips against service schedule for the day and report any services that need to be caught up to the relevant operations manager.
  • Assist with mid month and month end stock take count.
  • Coordinate all queries received from clients to the and communication to be sent to client.
  • Complete weekly meetings with Operations Managers and Divisional Manager
Skills and Competencies

• Interpersonal skills, dealing with various unit staff to resolve differences

• Time Management skills

• Can work under pressure

• Honest and reliable

• Basic accounting knowledge

• Communication and organisational skills

• High level of numeric competency

• Pro-active and positive attitude

Qualifications

Must have Matric/Grade 12

2-4 years relevant experience in an administrative role

Computer skills – especially Microsoft Excel

Data capturing (accurate)

AX and D365 experience an advantage

Finance, accounting and administration experience or knowledge essential

Good communication skills

Organisational and administrative skills, honesty and integrity

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